Job Description

Office Clerk

This position is responsible for providing secretarial and clerical support to the office and staff in elementary/secondary schools. This person may greet parents and students, processes records for students who are entering or leaving the school and perform a variety of other clerical duties.

Essential Functions include:

• Answers the telephone; provides information or routes caller to appropriate staff member; takes messages. Greets visitors to the office; provides assistance and information; promotes effective public relations with parents and general public.
• Composes correspondence, bulletins, newsletters, lists and forms; provides clerical assistance to teachers and other staff members.
• Provides back-up and peak-load assistance to office manager; covers office during breaks, lunches, and in the absence of office manager.

Other Job Functions may include:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Assists nurses and health assistants with basic first aid and student care, as needed.
• Assists in supervising students sent to office; assists in monitoring and correcting student behavior.
• Inventories supplies; troubleshoots minor malfunctions in office equipment.
• Performs other related duties as assigned.
• Prepares a variety of student reports; updates and maintains student records.
• Receives, opens, and distributes incoming mail; prepares items for outgoing mail.

Minimum Qualifications:

Education:

High school graduation or equivalent

Knowledge and Skills:

• Position requires basic verbal communication skills are used to relay general information.
• Basic writing skills required, using proper English and good grammar (e.g., conveying information primarily for personal use)
• Passing score on basic skills test required
• Basic single-step calculations required (e.g., addition, subtraction, multiplication, division)
• Basic knowledge of software applications required (e.g., letter writing, email, data entry, flyers/eflyers, facility use, website updates, queries)

Responsibility:

• Limited collaboration required.
• Courtesy/tact required to exchanging basic information. Revised 03/17/2025
• Minimal/No independent decision making required, position is typically given all tasks and direction from others.
• Duties require use of ordinary discretion in sharing general information with those outside the work group (e.g., address, phone numbers, student lists, student medication, parenting plans)

Working Conditions:

• Position has limited/no expectation of regular interruptions of primary work responsibilities.
• Position may assist Nurses and Health Assistants with basic first aid and student care, as needed.
• Position requires regular physical exertion associated with an office environment.

Licenses/Special Requirements:

Criminal Justice fingerprint clearance. Must pass district clerical testing, and additional testing upon interview.

First Aid/CPR/AED Required with 45 days of employment and while in the position. Revised 03/17/2025

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